Before you start:
Gather the necessary material and arrange it in a logical sequence.
For best results, maintain a content theme and format by using common borders page layouts and colors.
Ensure the correct placement and usage of the company logo, if applicable.
Most people only absorb about three key points from a speech.
What about those key points and how are they best communicated visually?
Remember that the visuals are used to emphasize important points, not to reproduce the speaker's notes.
Illustrate one topic per slide.
Determine your objective, are you instructing, informing or selling a product or idea?
Choose a font that is easily comprehended and large enough to be seen:
Do not use capitals. Upper and lower case is more easily comprehended.
Limit copy to 6 lines maximum per slide and 6-7 words per line.
Use the titles to make a statement, but keep them short.
Use a larger font font for the slide title, 36-point is the minimum.
Use color to highlight important points and add interest.
Use complimentary colors.
Consider the impact of different colours:
Blue portrays calm and quiet, gives a positive feeling and is ideal for the background.
Red is related to danger, alertness and problems, use it sparingly.
Green is seen as restful, cool and assured.
Yellow is warm and vibrant, it gives a feeling of energy.
Use tinted backgrounds to reduce glare and aid concentration.
Use light colors for text and for emphasis.
The best text colors are white, light green, light blue etc.
The eye is naturally drawn to yellow.
More than 4 feature colors, including the background, can reduce comprehension.
Use illustrations and diagrams that are relevant.
Use symbols to draw attention to important points.
Use dark colors for background and avoid gaudiness.
Use color, rather than underlines, to make important points stand out.
Avoid overuse of italics, dropped shadows, bold and colour emphasis.
Remember when using color, that 4 percent of men and 1 percent of women are colour blind.
Other important areas:
Charts are an ideal way of conveying information and they should be used to emphasize a point..
Line graphs show relationships over a long period of time.
Bar charts show relationships over short periods of time.
Pie charts show percentages.
Organizational charts show structural relationships.
Flow charts demonstrate the flow of data and processes.
Gannt charts show time flows and interdependencies in projects.
Preparing the presentation:
Become familiar with the room and its layout.
Check seating and lighting and the data projector position for optimal viewing.
Before starting check the equipment and learn the controls.
Try and keep a spare data projector lamp (these are expensive though).
Focus the data projector and adjust to obtain clear images.
Go to a black screen when you are talking for a long period or using a white board.
Ensure that the audience have an uninterrupted view of the proceedings.
Verbal presentation tips:
Speak clearly and use simple language, avoid complex sentences.
Involve your audience, challenge their preconceptions.
Ensure that the image matches the spoken text.
Use rhetorical techniques to maintain interest, change voice intonation and vary tone and volume.
Use pauses for effect.
Rehearse your presentation to get it right!